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Everything a residence runs on

From the first application to move-out, for students on their phones and for every member of staff.

Register your residence

  • Applications

    Students apply on their phones with your residence's own link and QR poster.

    • Sign-up window you open and close, with your own questions and required documents.
    • Documents checked by type and size, virus scanned and kept private.
    • Funding captured up front: NSFAS, bursary or self-paying, with the payer's details.
    • Under-18 applicants are asked for a guardian's consent.
    • Optional online application fee per academic year, off by default.

  • Review and allocation

    Everything a reviewer needs on one screen, and a fair, explainable allocation.

    • Review checklist, document approval, notes and previous and next buttons.
    • NSFAS status tracking and imports from the NSFAS lists.
    • A saved allocation plan: priority needs, returning students, then a fixed fair draw.
    • Gender rules per building and room, held beds, and a waiting list.
    • Offers with a deadline; declines and no answers go back to the managers.

  • Leases and check-in

    From offer to keys without paper.

    • Lease templates per year; students initial every page and sign on the phone.
    • Countersigning in bulk, with a paper fallback when needed.
    • Check-in days with time slots students book themselves.
    • Room inventories at check-in and check-out, confirmed by both sides.

  • Money

    Rent and fees kept straight, including NSFAS.

    • Monthly rent runs on full months, with statements and arrears lists.
    • NSFAS payments on their own account and reconciliation.
    • Hosted card checkout through your own payment account; receipts for every payment.
    • Manual payments, credits and adjustments with a reason, all on record.
    • Accountant export.

  • Life in residence

    The day-to-day, for students and staff.

    • Maintenance requests with photos, assigned and tracked to done.
    • Incident reports, with sensitive ones visible only to the right staff.
    • Visitors registered by students, announcements by building.
    • Room moves and swaps; the lease and rent follow the student.
    • Move-outs with deposits and final inspections.

  • Running the residence

    One console for managers, finance and the office.

    • Dashboard with what needs you today, and reports by building.
    • Staff roles: building manager, finance and administrator, each seeing what they need.
    • Your logo and colour on the student pages and sign-in.
    • Buildings, rooms and beds by hand, in bulk or from a spreadsheet.
    • Download all your data at any time.

  • Security and POPIA

    Built to protect students' information.

    • Each residence's data is kept apart in the database itself, not only in the app.
    • Built for POPIA: privacy notices, consent records, download-my-data and deletion requests.
    • Staff sign in with two-step verification; sensitive changes ask for the password again.
    • ID numbers and sensitive reports are encrypted; uploads are virus scanned and kept private.
    • No card details ever touch ResiCore: payments go through the payment provider's own page.
    • Every important change is written to an audit log that can't be edited.